Journal Menu
> Issues > Rubrics > About journal > Authors > About the Journal > Requirements for publication > Peer-review process > Article retraction > Ethics > Copyright & Licensing Policy > Publication in 72 hours: How do we do it? > Digital archiving policy > Open Access Policy > Open access publishing costs > Article Identification Policy > Plagiarism check policy > Editorial Board > Council of Editors
Journals in science databases
About the Journal

72 - !
. 72 DOI .
!
MAIN PAGE > Back to contents
Historical informatics
Reference:

International Practice of Handling a Problem of Independent Digital Copying in Reading Rooms of Archives and Libraries
Yumasheva Yuliya Yurijevna

Doctor of History

Yumasheva Yuliya Yuryevna – Deputy Director of "DIMI-CENTER"

105264, Russia, g. Moscow, bul. Izmailovskii, 43

Juliayu@yandex.ru

 

 

Abstract.

The article studies the practice of foreign libraries and archives to regulate the readers’ use of various gadgets (digital cameras, pads, smart phones, portable scanners, etc.) to independently copy archival documents and pages from rare books. The author makes a review of the issue, classifies the approaches employed and analyzes the texts of regulatory documents. The research methodology is that of a system approach. The main methods are:
- a historical and systematic method to analyze the problems set up in regulatory documents;
- a historical and genetic method to compare the practice understudy with the legislature of other countries;
- a historical and comparative method to study different approaches proposed in the documents;
- a historical and typological method to study similar, specific and unique variants of problem solution.
The main result of the study is the conclusion about various approaches practiced to handle the problem of independent copying. At the same time, the author is the first to have classified regulatory methods employed in libraries and archives and have demonstrated preferable solutions of the problem tried out in many countries.

Keywords: reading room , archive, library , regulatory documents, analysis of historiography, classification of approaches, test of approaches, foreign practice, conditions of use, independent digital copying

DOI:

10.7256/2585-7797.2017.2.21905

Article was received:

05-02-2017


Review date:

05-03-2017


Publish date:

20-07-2017


This article written in Russian. You can find full text of article in Russian here .

References
1.
Kaplan Diane, Head of Public Service, Yale University Libraries. Digital Cameras in Reading Rooms [Elektronnyi resurs] // Archival Outlook. SAA. March, 2006, p. 6−7, 25. URL: http://www.archivists.org/periodicals/ao_backissues/AO-Mar06.pdf
2.
Hanus Jozef. Photography and Copying of Archival Documents in Archives' Reading Rooms. Technical and Field Related Problems of Traditional and Electronic Archiving. Conference Proceedings, Maribor 7/2008, pp. 193−202.
3.
Genealogicheskii forum Vserossiiskogo genealogicheskogo dreva / http://forum.vgd.ru/1012/77913/0.htm
4.
Nikolaeva P., Shuranova S. http://dostup.memo.ru/ru/foto-na-pamyat-k-voprosu-o-kopirovanii-arhivnyh-dokumentov
5.
Blog N.A. Khramtsovskoi Kto ne idet vpered, tot idet nazad // URL: http://rusrim.blogspot.ru/2016/05/blog-post_7.html.
6.
Verkhovnyi Sud RF priznal nezakonnym zapret ispol'zovat' dlya kopirovaniya arkhivnykh dokumentov sobstvennye tekhnicheskie sredstva. 8 maya 2016 g. [Elektronnyi resurs] // Blog N.A. Khramtsovskoi. Kto ne idet vpered, tot idet nazad. URL: http://rusrim.blogspot.ru/2016/05/blog-post_8.html.
7.
Prikaz 17 ot 08.01.2005 Ob utverzhdenii Poryadka ispol'zovaniya dokumentov Arkhivnogo fonda Respubliki Armeniya, yavlyayushchikhsya gosudarstvennoi sobstvennost'yu [Elektronnyi resurs] // URL: http://www.armarchives.am/ru/content/101/.
8.
Library and Archives Canada: Using Archives: A Practical Guide for Researchers [Elektronnyi resurs] // URL: https://www.collectionscanada.gc.ca/04/0416_e.html#copying
9.
Canadian Council of Archives [Elektronnyi resurs] // URL: http://www.cdncouncilarchives.ca/aaswg_usefultools.html
10.
Rahvusarhiiv [Elektronnyi resurs] // URL: http://www.arhiiv.ee/en/archival-services/
11.
VAU. Copying Services [Elektronnyi resurs] // URL: http://www.ra.ee/vau/index.php/en/page/article/index?menuId=23
12.
Rigsarkivet. Services [Elektronnyi resurs] // URL: https://www.sa.dk/en/k/services
13.
Hrvatski Drzavni arhiv. Access to archive records [Elektronnyi resurs] // URL: http://www.arhiv.hr/en/Usingarchives/Access_and_use/Access_to_archival_records/index.htm
14.
Archivum Secretum Vaticanum. Photographic Reproductions [Elektronnyi resurs] // URL: http://www.archiviosegretovaticano.va/content/archiviosegretovaticano/en/consultazione/fotoriproduzioni.html
15.
Archivum Secretum Vaticanum. Visitors [Elektronnyi resurs] // URL: http://www.archiviosegretovaticano.va/content/archiviosegretovaticano/en/consultazione.html
16.
Das Bundesarchiv. Reading room regulations of the Federal Archives [Elektronnyi resurs] // URL: http://www.bundesarchiv.de/bundesarchiv/rechtsgrundlagen/benutzersaalordnung/index.html.en
17.
Swiss Federal Archives. Services [Elektronnyi resurs] // URL: https://www.bar.admin.ch/bar/en/home/research/ordering-and-consulting.html
18.
Osterreichisches Staatsarchiv. How to use the archives [Elektronnyi resurs] // URL: http://www.oesta.gv.at/site/6395/default.aspx#a7
19.
National Archives of India. Digital photography [Elektronnyi resurs] // URL: http://www.nationalarchives.nic.in/ShowContent.aspx?uid1=4&uid2=12&uid3=1&uid4=10
20.
Portada del Archivo de la Corona de Aragón. [Elektronnyi resurs] // URL: http://www.mecd.gob.es/cultura-mecd/areas-cultura/archivos/mc/archivos/aca/portada.html
21.
Norma para el acceso y consulta de documentos en los Archivos Estatales [Elektronnyi resurs] // URL: http://www.mecd.gob.es/cultura-mecd/areas-cultura/archivos/mc/archivos/aca/servicios/consulta-en-sala.html
22.
PARES. [Elektronnyi resurs] // URL:http://pares.mcu.es
23.
Archivo General de la Nación. Politicas generales para la consulta de documentos en resguardo del Archivo General de la Nacion [Elektronnyi resurs] // URL: http://www.gob.mx/agn/documentos/politicas-generales-para-la-consulta-de-documentos-y-para-las-y-los-visitantes-al-agn?idiom=es
24.
Magyar Nemzeti Levéltár. Kutatotermeinek mukodesi szabalyzata [Elektronnyi resurs] // RL: http://mnl.gov.hu/angol/mnl/ol/services_and_guided_tours
25.
National Archives of Georgia. Research Room [Elektronnyi resurs] // URL: http://archives.gov.ge/en/mkvlevarta-darbazi
26.
National Archives and Records Services [Elektronnyi resurs] // URL: http://www.national.archives.gov.za
27.
National Archives and Records Services of Sourth Africa. Archival Sevirces [Elektronnyi resurs] // URL: https://www.nationalarchives.gov.za/node/216
28.
Legislative Council of the Hong Kong Special Administrative Region of the Peoples Republic of China. Rules on Use of Services of the Legislative Council Archives [Elektronnyi resurs] // URL: http://www.legco.gov.hk/general/english/sec/lc_archives/lc_archives_rule.pdf
29.
King's College. Introduction to Archives [Elektronnyi resurs] // URL: http://www.kings.cam.ac.uk/archive-centre/introduction-archives/reading-room/rules.html
30.
SOAS. University of London. Special Collections Reading Room Rules and Regulations [Elektronnyi resurs] // URL: https://www.soas.ac.uk/library/archives/services/rules-and-regulations/full/
31.
Texas Womans University. Policies for Using Special Collections [Elektronnyi resurs] // URL: http://www.twu.edu/library/wc-access-and-research-page.asp
32.
Arkhiv Jugoslavije. Izvod iz pravilnika o korisheu arkhivske grae u Arkhivu [Elektronnyi resurs] // URL: http://www.arhivyu.rs/active/sr-cyrillic/home/glavna_navigacija/koriscenje_gradje/izvod_iz_pravilnika_o_koriscenju_arhivske_gradje.html
33.
The Second Historical Archives of China. Notice to Users [Elektronnyi resurs] // URL: http://www.shac.net.cn/shac_en/rfamottp/ntu/
34.
The Second Historical Archives of China [Elektronnyi resurs] // URL: http://www.shac.net.cn/sy_59/
35.
National Library and Archives of I.R. of Iran [Elektronnyi resurs] // URL: http://nlai.ir
36.
National Library and Archives of I.R. of Iran. Die Notwendigkeit der Errichtung einer öffentlichen Bibliothek kann, wie folgt, dargestellt werden [Elektronnyi resurs] // URL: http://nlai.ir/Default.aspx?tabid=7303
37.
General Directorate of State Archives of the Prime Ministry of the Republic of Turkey. Research Principles in Archives [Elektronnyi resurs] // URL: http://en.devletarsivleri.gov.tr/icerik/8/arsivde-arastirma-esaslari/
38.
National Archives of Korea. Reserved visitReading Room [Elektronnyi resurs] // URL: http://www.archives.go.kr/english/index.jsp
39.
Arquivo Nacional. Servicos. Aatendimento presencial ‒ Rio de Janeiro e Distrito Federal [Elektronnyi resurs] // URL: http://www.arquivonacional.gov.br/servicos2/76-servicos.html?highlight=wyjzywxhiiwizguilcjjb25zdwx0yxmilciny29uc3vsdgfzjyisinnhbgegzguilcjzywxhigrlignvbnn1bhrhcyisimrlignvbnn1bhrhcyjd
40.
Bodleian Library. Conservative Party Archive. Printing, Copying & Scanning [Elektronnyi resurs] // URL: http://www.bodleian.ox.ac.uk/cpa/using-the-archive/copying
41.
Art Institute Chicago. Archives Access Policies [Elektronnyi resurs] // URL: http://www.artic.edu/research/visiting-libraries/archives-access-policies
42.
Biblioteca Apostolica Vaticana [Elektronnyi resurs] // URL: https://www.vatlib.it/home.php?ling=eng&pag=regolamento
43.
The British Library. Conditions of Use of the British Library's Reading Rooms [Elektronnyi resurs] // URL: http://www.bl.uk/britishlibrary/~/media/bl/global/help%20pages/bl_conditions_of_use%2021102015.pdf
44.
Bodleian Library. Reading Room Rules [Elektronnyi resurs] // URL: http://www.bodleian.ox.ac.uk/cpa/regulations/reading-room-rules
45.
Staatsbibliothek zu Berlin. Imaging and Duplication Services [Elektronnyi resurs] // URL: http://staatsbibliothek-berlin.de/en/service/imaging-and-reproduction-services/
46.
Bibliotheque nationale de France. Fees and process for the use of documents [Elektronnyi resurs] // URL: http://www.bnf.fr/en/collections_and_services/reproduction_services/a.use_of_bnf_documents.html
47.
H. Ransom Center.Using the Collections [Elektronnyi resurs] // URL: http://www.hrc.utexas.edu/research/info/
48.
Rules of the National Archives, Kew [Elektronnyi resurs] // URL: https://nationalarchives.gov.uk/documents/rules.pdf
49.
Archives Nationales. The Reading Rooms [Elektronnyi resurs] // URL: http://www.archives-nationales.culture.gouv.fr/en/web/guest/decouvrir-les-salles-de-lecture
50.
The Beinecke Rare Book & Manuscript Library. Reading Room Policies [Elektronnyi resurs] // URL: http://beinecke.library.yale.edu/visit/reading-room-policies
51.
Prikaz Glavnogo Arkhivnogo Upravleniya pri Kabinete Ministrov Respubliki Uzbekistan Ob utverzhdenii Pravil raboty pol'zovatelei v chital'nykh zalakh Gosudarstvennykh arkhivov Respubliki Uzbekistan [Elektronnyi resurs] // URL: http://archive.uz/ru/site/page?view=sitemap#
52.
Pravila raboty v chital'nykh zalakh Natsional'nogo arkhiva Respubliki Azerbaidzhan [Elektronnyi resurs] // URL: http://www.milliarxiv.gov.az/images/docs/reading_room_rules.pdf.
53.
The National Archives of Norway. Our services [Elektronnyi resurs] // URL: http://www.arkivverket.no/eng/Using-the-Archives/Our-services
54.
The National Archives of Norway. Regulations for Visitors to the Reading Room [Elektronnyi resurs] // http://www.arkivverket.no/eng/The-National-Archives/Offices-Central/Visiting-the-Reading-Room/Reading-Room-Regulations
55.
The Royal Library. National Library of Denmark and Copenhagen University Library. Rules for Reading Room West [Elektronnyi resurs] // URL:http://swww.kb.dk/en/nb/laesesale/LAEV/reglementer.html
56.
The National Archives. Self-Service Photography of Records: Policy [Elektronnyi resurs] // URL: http://www.nationalarchives.gov.uk/documents/photopolicy.pdf
57.
National Library of the Czech Republic. Reproductions Service. [Elektronnyi resurs] // URL: http://www.en.nkp.cz/services/links/rules-and-regulations/repro-rules#2.1
58.
National Archives of Singapore. About Archives Reading Room [Elektronnyi resurs] // URL: http://www.nas.gov.sg/nas/Outreach/Publications.aspx
59.
National Archives [Elektronnyi resurs] // URL: http://www.na.ae/en/
60.
National Archives. Documents Accessibility Policy [Elektronnyi resurs] // URL: http://www.na.ae/en/archives/government/documentsaccessibilitypolicy.aspx
61.
National Archives. Services [Elektronnyi resurs] // URL: http://www.na.ae/en/services/e-services/userlogin.aspx?ReturnUrl=/en/services/researchservice/oralhistorylist.aspx
62.
The National Archives of Finland. Reprographic services and copies are available for a fee [Elektronnyi resurs] // URL: http://www.arkisto.fi/en/services/reprographic-services-and-copies
63.
Zarządzenie nr 4 Naczelnego Dyrektora Archiwów Państwowych z dnia 18 maja 2000 r. w sprawie organizacji udostępniania materiałów archiwalnych w archiwach państwowych zmienione zarządzeniem nr 15 z dnia 22 grudnia 2011 r. zmieniającym zarządzenie w sprawie organizacji udostępniania materiałów archiwalnych w archiwach państwowych (tekst ujednolicony) − Postanovlenie 4 ot 18 maya 2000 goda po organizatsii dostupa k arkhivnym materialam gosudarstvennykh arkhivov i Postanovlenie 15 ot 22 dekabrya 2011 goda o vnesenii izmenenii v postanovlenie o razdelenii organizatsii khraneniya arkhivnykh materialov v gosudarstvennykh arkhivakh.
64.
The Regulations of using archival materials in the reading rooms of the National Archives in Krakow [Elektronnyi resurs] // URL: http://www.ank.gov.pl/sites/default/files/files/Access/The%20Regulations%20of%20using%20archival%20materials.pdf
65.
Riksarkivet. Att anvanda arkiven [Elektronnyi resurs] // URL: https://riksarkivet.se/lasesalsregler
66.
National Archives of Japan. Guide for Users [Elektronnyi resurs] // URL: http://www.archives.go.jp/english/gettingstarted/guide.html
67.
The Beinecke Rare Book & Manuscript Library. Digital Photography Policy [Elektronnyi resurs] // URL: http://beinecke.library.yale.edu/visit/digital-photography-policy
68.
National Archives of the Netherlands [Elektronnyi resurs] // URL: http://en.nationaalarchief.nl
69.
The London School of Economics and Political Science. Guidance on self-service photography [Elektronnyi resurs] // URL: http://www.lse.ac.uk/library/usingTheLibrary/accessingMaterials/readingRoomAccess/Copying-information.aspx
70.
Cambridge University Library. Using the Manuscripts Reading Room [Elektronnyi resurs] // URL: http://www.lib.cam.ac.uk/deptserv/manuscripts/Using.html
71.
Churchill College Cambridge. Archive Centre. Visit us [Elektronnyi resurs] // URL: https://www.chu.cam.ac.uk/archives/visit-us/
72.
University of Pittsburgh. Policy and Procedure for Use of Collections [Elektronnyi resurs] // URL: https://www.library.pitt.edu/other/files/pdf/asc/ASC%20Policy%20and%20Procedure%20for%20Use%20of%20Collections.pdf
73.
Harry Ransom Center. Digital Camera Use Policy [Elektronnyi resurs] // URL: http://www.hrc.utexas.edu/research/forms/pdf/HRC_Digital_Camera_Use_Policy.pdf
74.
University of California. Santa Cruz. Policy for the use of personal cameras in the Special Collections & Archives Reading Room [Elektronnyi resurs] // URL: https://aeon.library.ucsc.edu/nonshib/PersonalCameraPolicyLogon.html
75.
UNT. Special Collections Policies [Elektronnyi resurs] // URL: http://www.library.unt.edu/policies/libraries-use/special-collections-policies
76.
The Library of Congress. Manuscript Reading Room. Using the Collections [Elektronnyi resurs] // URL: http://www.loc.gov/rr/mss/mss-use.html
77.
The Library of Congress. Copying and Printing Services for Collection Materials at the Library of Congress [Elektronnyi resurs] // URL: https://loc.gov/rr/copying.html
78.
The Library of Congress. Main Reading Room. Information for Researchers. Using the Library of Congress [Elektronnyi resurs] // URL: https://loc.gov/rr/main/inforeas/photo.html
79.
The Newberry. Chicagos Independent Research Library. Reading Room Policies [Elektronnyi resurs] // URL: https://www.newberry.org/reading-room-policies
80.
New York Public Library. Photography & Photocopying Policy [Elektronnyi resurs] // URL: https://www.nypl.org/help/about-nypl/legal-notices/photography-photocopying-policy
81.
Benson Ford Research Center. Reading Room FAQ [Elektronnyi resurs] // URL: https://www.thehenryford.org/collections-and-research/services/reading-room/faq
82.
The Smithsonian Institution Archives [Elektronnyi resurs] // URL: http://siarchives.si.edu/collections
83.
The World Bank Group Archives Holdings. Reading Room Rules [Elektronnyi resurs] // URL: https://archivesholdings.worldbank.org/reading-room-rules
84.
National Archives and Records Administration. Regulations for NARA Researchers [Elektronnyi resurs] // URL: https://www.archives.gov/research/start/nara-regulations.html
85.
National Archives and Records Administration. Guidelines for Using Historical Records in the National Archives [Elektronnyi resurs] // URL: https://www.archives.gov/publications/general-info-leaflets/57-research-room-guidelines.html#equipment
86.
NARA's Washington, DC, Area Locations. The National Archives in Washington, DC. Information for Researchers [Elektronnyi resurs] // URL: https://www.archives.gov/dc-metro/washington/researcher-info.html#rules
87.
NARA. Self-Service Copying in the Washington, DC, Area Locations [Elektronnyi resurs] // URL: https://www.archives.gov/dc-metro/self-service-copying.html
88.
NARA. Reproduction Restriction Notice [Elektronnyi resurs] // URL: https://www.archives.gov/research/order/restrictions.html
89.
NARA. Strategy for Digitizing Archival Materials for Public Access, 2015‒2024 [Elektronnyi resurs] // URL: https://www.archives.gov/digitization/strategy.html
90.
NARA Principles for Partnerships to Digitize Archival Materials [Elektronnyi resurs] // URL: https://www.archives.gov/digitization/principles.html
91.
Digitization at the National Archives. Digitization partnership. [Elektronnyi resurs] // URL: https://www.archives.gov/digitization/partnerships.html
92.
Harvard University Archives>Using the Collections: Reproductions [Elektronnyi resurs] // URL: http://library.harvard.edu/university-archives/using-the-collections/reproductions
93.
Landesarchiv Baden-Wurttembarg. Kopien und Reproduktionen [Elektronnyi resurs] // URL https://www.landesarchiv-bw.de/web/46017
94.
The Office of the Chief Archivist of Lithuania. Access and Services [Elektronnyi resurs] // URL: http://www.archyvai.lt/en/accessandservice.html
95.
The National Archives of Latvia [Elektronnyi resurs] // URL: https://www.arhivi.gov.lv/default.aspx?lang=EN$ http://www.arhivi.lv/index.php?&3
96.
Biblioteca national de Portugal. General services for readers [Elektronnyi resurs] // URL: http://www.bnportugal.pt/index.php?option=com_content&view=article&id=106&Itemid=53&lang=en
97.
Arquivo Nacional da Torre do Tombo. Reproducao [Elektronnyi resurs] // URL: http://antt.dglab.gov.pt/servicos/leitura-e-referencia/
98.
National Archives of Australia. Using cameras in the reading room Fact sheet 230; Reading rooms [Elektronnyi resurs] // URL: http://www.naa.gov.au/collection/fact-sheets/fs230.aspx; http://www.naa.gov.au/visit-us/reading-rooms/
99.
National Library of Australia. Reading rooms [Elektronnyi resurs] // URL: http://www.nla.gov.au/reading-rooms
100.
Pravila raboty pol'zovatelei v chital'nykh zalakh gosudarstvennykh arkhivov Kyrgyzskoi Respubliki. Utverzhdeny resheniem Nauchnogo soveta Departamenta po arkhivnomu delu pri MONiK KR 4 ot 31 oktyabrya 2000 g.
101.
Poryadok koristuvannya dokumentami Natsonal'nogo arkhvnogo fondu Ukrani, shcho zbergayut'sya v Tsentral'nomu derzhavnomu arkhv gromads'kikh obdnan' Ukrani [Elektronnyi resurs] // URL:http://cdago.gov.ua/images/DOC-NAF-10.2015.pdf
102.
Archives of the Republic of Slovenia. Reading Rooms of the Archives RS [Elektronnyi resurs] // URL: http://www.arhiv.gov.si/en/use_of_archival_records/reading_rooms_of_the_archives_rs/
103.
The Getty Research Institute [Elektronnyi resurs] // URL: http://www.getty.edu/research/
104.
University of Cambridge. Services. Self-service photography [Elektronnyi resurs] // URL: http://www.lib.cam.ac.uk/collections/departments/reading-room/services#ssp
105.
State Archives of Belgium. Reproductions. How to make copies with your own device [Elektronnyi resurs] // URL: http://arch.arch.be/index.php?l=en&m=practical-information&r=reproductions#7
106.
Prague City Archives [Elektronnyi resurs] // URL: http://www.ahmp.cz/eng/index.html?mid=11&wstyle=0&page=''
107.
Prague City Archives. Request to use personal copying equipment [Elektronnyi resurs] // URL URL: http://www.ahmp.cz/eng/page/docs/form_digifoto.pdf
108.
Digital Camera Policy Department of Rare Books and Special Collections Princeton University Library [Elektronnyi resurs] // URL:https://rbsc.princeton.edu/policies/digital-camera-usage-reading-room
109.
Archivio di Stato di Firenze [Elektronnyi resurs] // URL: http://www.archiviodistato.firenze.it/asfi/index.php?id=62
110.
Archivio di Stato di Roma. Guida alla sala di studio [Elektronnyi resurs] // URL: http://www.archiviodistatoroma.beniculturali.it
Link to this article

You can simply select and copy link from below text field.


Other our sites:
Official Website of NOTA BENE / Aurora Group s.r.o.
"History Illustrated" Website